Le Secrétariat de la Commission des Conférences épiscopales de l’Union européenne (COMECE) recherche un/une
ASSISTANT ADMINISTRATIF / OFFICE MANAGER
Profile for the employment of an
ADMINISTRATIVE ASSISTANT/OFFICE MANAGER
at the Secretariat of the Commission of the Bishops’ Conferences of the European Union (COMECE) in Brussels
Description of tasks
General Office Management, which includes:
• screening phone calls, enquiries and requests, and handling them when appropriate;
• dealing with incoming email and post
• Keeping the office agenda (meetings, travel and holiday of staff).
• Keeping the database of addresses.
• Booking travel and accommodation, technical assistance for staff
• Providing logistical support for internal and international meetings
• Organizing the office layout and ordering stationery and equipment
• Maintaining the office condition and arranging necessary repairs
Accounting and HR, which includes:
• Assisting the finance officer
o to manage office budget and ensure accurate and timely reporting
o to manage contract with office vendors, service providers and office lease
• Liaising with the social secretariat for issues connected to personnel files
Qualifications
• Certified secondary-level education and secretarial training
• Excellent knowledge of the standard computer tools (Word, Excel, Powerpoint)
• Excellent knowledge of written and spoken English and French. Knowledge of German and other EU languages would be considered an advantage
• Experience/training in translation would be considered an advantage
• Basic knowledge of Belgian administration, employment law & payroll
• Knowledge of the Catholic hierarchical structures
Competences
• Team player
• Keen sense of responsibility and initiative
• Rigorous and able to meet deadlines and priorities
• Excellent organisational skills
• Good interpersonal skills
• Flexibility and availability
• Committed involvement in the life of the Catholic Church
Other Relevant Information
• Fulltime job (38 hours a week)
• Applications to be sent to fr. Olivier Poquillon o.p., General Secretary of COMECE
• Interview to be held at COMECE in Brussels at the end of August
Contact details
• COMECE, Square de Meeûs 19, B-1050 Bruxelles (Belgium)
• Email: maud.oger@comece.eu
• Phone: +32 2 235 05 12
